Business Automation Setup
Stop Doing the Same Admin Work Every Week
I find the 3 admin tasks wasting the most hours inside your business, then build simple automations that handle them for you. No giant software project. No theory. Something you can use by next Friday.
Good fit if...
- You write the same emails every week
- You manually sort client documents
- You prepare similar quotes over and over
- You chase people for missing information
- You copy details between systems
- You create reports by hand
Not a fit if...
- You want a giant software project on day one
- You want automation for the sake of it
- You need a full custom app built from scratch
- You're not willing to share workflow access
Vikas Thakur
Perth-based. No outsourcing. Ever.
One and a half decades building automation and software for Australia's leading businesses, now focused on Perth small business.
No Outsourcing. Ever.
I build every automation myself. You deal with me directly, start to finish.
Most Small Businesses Have the Same Problem
There are tasks inside your business that happen every week without fail. They're not complicated. They're not skilled. They just... need doing.
And so you do them. Or someone on your team does them. Or they pile up until Friday afternoon.
The average Australian small business owner spends 11.4 hours per week on admin that could be partially or fully automated. That's 591 hours a year. Gone.
Copying details from emails into spreadsheets
You do it every morning. It takes 45 minutes. It is boring and it never ends.
Chasing missing documents from clients
Same follow-up. Different client. Week after week. Your inbox is a to-do list no one asked for.
Preparing the same kind of quote or proposal
You change the name, the price, maybe the scope. The rest is copy-paste. Every. Single. Time.
The Rare Service That Pays for Itself
Most business spending is a cost. Automation is an investment that keeps returning. The hours you save in week one are the same hours you save in week 52 - and every week after that.
Five hours a week at a modest $75/hour value is $19,500 returned per year. The sprint starts at $1,500. You do the arithmetic.
Most clients recover the cost within the first three weeks of going live.
One investment. Years of returns.
A $1,500 sprint that saves 5 hours a week returns its cost inside a month. After that, every hour saved is pure gain - compounding week after week, year after year.
I start with what you already use
No new tools unless they clearly save you money. I work with your existing email, files, forms, and systems first.
You'll actually use what I build
I test everything with real examples from your business before handover. If something is clunky, I fix it before you see it.
The Kind of Work I Can Help With
If it follows a pattern and you repeat it more than twice a week, it's worth looking at.
Auto-draft personalised responses the moment a lead lands in your inbox.
Pull job details from emails or forms, draft the quote, store it. In seconds.
The welcome sequence, document requests, and reminders - handled automatically.
Files arrive with bad names and end up in the wrong folder. Not anymore.
Know exactly what's missing, who it's from, and when to follow up - automatically.
Prospects go cold because you forget to follow up. This fixes that.
Paste your rough call notes. Get a structured proposal outline back.
Collect updates, numbers, and screenshots - format into a client-ready report.
Clicking through websites, copying data, checking pages - if it is repetitive, I can often speed it up.
Who This Works For
Real examples from real industries. If your business is not listed, book an audit. Chances are there is still plenty to fix.
Migration Agents
Bookkeepers & Accountants
Trades Businesses
Property Managers
Consultants & Coaches
Agencies
This Service Pays for Itself. Repeatedly.
Five hours saved per week at a conservative $75/hour value. The sprint costs from $1,500 - once.
Choose Your Starting Point
No surprise add-ons. Prices are what they are.
Automation sprints vs. monthly retainer - what's the difference?
These automation packages are focused, fixed-scope engagements: you know the cost, the outcome, and the timeframe upfront. Our Monthly Retainer is different - it covers ongoing design, development, SEO, and automation across a fixed monthly work unit allocation. If you need one-off automation built now, start here. If you want a dedicated team working on your business every month, the retainer is the better fit.
Automation Audit
Best if you know time is being wasted but are not sure where to start.
- ✓ Full workflow review
- ✓ Map of your current process
- ✓ List of automation opportunities
- ✓ Priority ranking (effort vs. impact)
- ✓ Written recommendations report
7-Day Automation Sprint
Best if you want the boring work fixed. Now.
- ✓ 1 automation audit call
- ✓ Simple map of your current process
- ✓ 3 practical automations built
- ✓ Email / document / quote templates
- ✓ Testing with real business examples
- ✓ Short handover video
- ✓ One-page process guide
- ✓ Optional support after setup
Monthly Automation Support
Best if you have ongoing admin, leads, documents, or reports that keep changing.
- ✓ Everything from the Sprint
- ✓ System kept working each month
- ✓ Improvements added over time
- ✓ New automations as your needs grow
- ✓ Direct access to me each month
How the 7-Day Sprint Works
Five steps. One week. Three working automations.
Audit Call
We talk through everything you repeat each week. Emails, documents, quotes, forms, reports, follow-ups. I ask a lot of questions. I take notes.
Pick the Best 3
I look for tasks that happen often, follow a clear pattern, and are annoying enough to matter. We agree on the 3 we fix first.
Build
I create the workflows, templates, shortcuts, file rules, prompts, and automations. You don't need to do anything during this phase.
Test with Real Examples
I run everything through actual examples from your business, not toy data. If something is clunky, I fix it before you see it.
Handover
You get a short screen-recorded video walking you through each automation, plus a one-page guide. You'll know exactly what each one does, when it runs, and what still needs a human check.
This is not for you if...
- ✗ You want a giant software project on day one
- ✗ You want automation for the sake of it
- ✗ The task requires genuine human judgement every time
- ✗ You're not willing to share access to your existing workflow
Need something bigger? If your process works and you want to scale it into proper software, I can build that too. See SaaS Development
Tools I Work With
I use whatever makes sense for your business, not whatever's trendy.
Make (Integromat)
Visual workflow automation for connecting apps and automating multi-step processes.
n8n
Self-hosted automation for businesses that want full control over their data.
Zapier
Quick integrations between the tools you already use.
Python Scripts
For browser tasks, file processing, or anything that needs custom logic.
Google Workspace
Gmail, Drive, Sheets, Docs - automated inside the tools most businesses already run on.
Microsoft 365
Outlook, OneDrive, Excel workflows - automated for businesses on the Microsoft stack.
AI Prompts & Assistants
For drafting emails, summarising calls, extracting information from messy documents.
Custom APIs
Connect to your CRM, accounting software, or any other system with an API.
Not every business needs custom software on day one.
Sometimes the better first step is fixing the boring work already happening inside your business. If it works and you want to scale it later, I can turn that workflow into a proper SaaS app.
Learn about Custom SaaS DevelopmentQuestions Worth Asking
The stuff you're probably wondering before booking.
How quickly does this pay for itself?
Most clients recover the sprint cost within three to four weeks of going live. Five hours saved per week at $75/hour is $19,500 returned in year one alone - from a one-time investment starting at $1,500. After the payback period, every hour saved is pure return.
What kind of tasks can you automate?
Anything repetitive that follows a pattern. Common examples include email replies, document sorting, quote prep, file naming, client follow-ups, reporting, form filling, and turning call notes into structured documents. If it happens more than twice a week and has a clear process, it's worth discussing.
Do I need to buy new software?
Not usually. I start with the tools you already use. If a low-cost tool will clearly save you time and money, I'll explain why before suggesting it. No upselling.
Will automation replace my staff?
No. The point is to remove the boring admin so your people can spend time on better work. Sales, delivery, client relationships. Automation handles the repetitive; people handle the important.
Can you automate browser tasks?
Yes, sometimes. If a task involves clicking through websites, copying information, filling forms, or checking pages, I can often speed it up significantly.
Is this the same as custom software?
No. Custom software is a bigger investment for bigger problems. This is a faster, cheaper way to fix specific workflows first. If you later need a proper app, I can build that - and your automated workflow becomes the foundation for it.
How long does it take?
The standard sprint takes 7 days after the audit call. That depends on access to your systems, complexity of the tasks, and how quickly we can test with real examples.
What if the automation breaks later?
Simple automations are stable - but tools update and processes change. Monthly support is available from $750/month to keep everything running and improve it over time.
Ready to Stop Doing Boring Admin?
Book an automation audit. I'll look at your workflow, find where time is being wasted, and show you exactly what can be automated. No giant project. No sales pitch. Just a clear look at what's possible.